Ulster Project Cincinnati General Meeting
November 20, 2014
Location: North Central Public Library
11109 Hamilton Ave., Cincinnati, Ohio 45231
Minutes from the October 23, 2014 General Meeting
Location: Blue Ash Public Library
Board Members present: Mark Redmond (co-president), Jennifer King (co-president), Laurie Murphy (vice president), Todd Hamiter (treasurer), Tom Hogan (secretary)
Committee members present: Nancy Hogan, Tom Platen, Eric King, Sheila Perry
Non-members present: Jill Stern, Rachel Rothan
Jennifer King opened the meeting at 7:10 p.m. with a prayer.
Mark Redmond provided a brief treasurer’s report. He will be facilitating the transition of responsibilities to Todd Hamiter. Our account balance is in a healthy position as we prepare for Ulster Project 2015.
Jennifer King introduced Jill Stern, UPC 2013, and Rachel Rothan, UPC 2012. Jill is a senior at Mercy High School, and Rachel is a senior at McAuley High School. They are starting to work on their Capstone projects and would like to be contributors to any upcoming recruiting or fundraising efforts related to UPC. They will attempt to attend one or more of the November information sessions where they would be willing to share their experiences as host teens. Jill also initiated a discussion on teambuilding activities that could be incorporated into a recruiting event that she is willing to plan.
Nancy Hogan and Tom Platen reported on host committee activities. Tom stated that some teens from the youth group at White Oak Christian Church will be attending the information session at Monfort Heights. Nancy reported that information sessions have been scheduled for November 3 in Symmes Township; November 10 in Anderson; and November 11 in Monfort Heights. Nancy further reported that she will be speaking to the St. Susanna Youth Group and students at Moeller H.S. in November. The Riley School of Music has welcomed us on November 1, and we are planning for the four St. Xavier teens from UPC 2013 and 2014 to address students at St. Xavier on November 14. Marketing materials will be needed for the information sessions and student presentations.
Jill agreed to see if she could schedule some time to discuss the Project with students at Mercy High School. She will check to see if Natalie St. George, UPC 2014, could also participate. Todd Hamiter agreed to see if his daughter, Annie, UPC 2014, could schedule some time to discuss the Project with students at St. Ursula Academy. Nicola Redmond, UPC 2013, has also volunteered to help with recruiting at St. Ursula.
Eric King provided a report on marketing activities. Photos from UPC 2014 will be uploaded to the website tomorrow. He has ordered 1500 folding business cards that are currently being printed and will be available next week. He passed around a specimen card that includes details about the Project. Information session flyers have been posted on the website and can be printed in pdf. Mark commented that Google word ads are being developed.
There was a discussion on what marketing materials to use at the various information sessions and student presentations. The Prezi that Mark developed appears to be the most suitable for information sessions while one of the custom photo slideshows might be more appropriate when addressing students or youth groups.
Laurie Murphy reported that she is already starting to receive donations for the Ulster Irish Night Silent Auction. She will send out a note as we approach the holidays asking for people to consider donating any unwanted holiday gifts. Laurie also mentioned that she has catalogued each item in a large bin that she retrieved from Andy Tepe.
There being no further business, the meeting was adjourned at 8:30 p.m.
Thomas C. Hogan